De’Leigh Ltd. Terms and Conditions for Supply of Consultancy Services:   

1. DEFINITIONS “Client” means a paying organisation or individual where the context permits, reference to the Client in these Terms and Conditions shall include reference to an employee of the Client. “Fees” means the price or rate for the Project given in the Scope Agreement / Quote. “Key Personnel” means any person named on the Scope Agreement / Quote as key personnel or any person who the Client notifies the Consultant is to be regarded as a key personnel during the course of the Project. “Premises” means any land or building where the Project is to be carried out. “Project” means the consultancy services described in the Scope Agreement / Quote and any associated documentation. “Order Number” means the unique number that appears on the Scope Agreement /Purchase Order. “Parties” means the Client and the Consultant. “Scope Agreement / Quote” means an order for consultancy services served by the Client on the Consultant which includes a description of the Project, the fees payable and any terms applying to the Project which are additional to these Terms and Conditions. “Consultant” means the person, firm or company whose name appears as Terms and Conditions for the Supply of Consultancy Service. 

2. GENERAL

2.1 These Terms and Conditions together with the relevant quote and any other document, plan or specification referred to in the quote constitute the contract between the Parties for the Project ( “the Contract” ).

2.2 In the event of any conflict between a clause in these Terms and Conditions and a term of the quote, the term of the  quote shall prevail.

2.3 The Contract constitutes the entire agreement between the Parties relating to the Project and replaces all previous negotiations, agreements, understandings and representations whether oral or in writing. However nothing in the Contract shall limit or exclude any liability for fraud.

2.4 Nothing in this Contract shall have the effect of making the Consultant a servant or employee of the Client. 

3. THE PROJECT

3.1 The Consultant shall carry out and complete the Project: a). in accordance with the quote; b). with reasonable skill, care and diligence; c). to the reasonable satisfaction of the Client d) (where applicable) using staff or agents with appropriate skills and qualifications.

3.2 The Consultant shall not place or cause to be placed any orders with third parties or otherwise incur any liabilities to third parties in the name of the Client without the prior written consent of the Client.

 

4. TIME OF PERFORMANCE

4.1 The Consultant shall carry out the Project by the date or in accordance with the timescales set out in the Scope Agreement Quote or in accordance with any timescales reasonably notified to the Consultant by the Client.

4.2 The Consultant shall submit such detailed programmes of work and progress reports as agreed in the quote.

4.3 The Consultant shall notify the Client immediately if it becomes aware of any event that it believes is likely to delay or impede the Project.

4.4 In the event that the Consultant fails to meet a date or dates set out in the quote or comply with the timescales contained in the Purchase Order it shall, on the request of the Client, and without prejudice to the Client’s other rights and remedies, arrange to provide all such additional resources as are necessary to fulfil its obligations at no additional cost to the Client. 

5. REJECTION OF PROJECT

5.1 The Client may at any time reject anything delivered or provided as part of the Project which, in the reasonable view of the Client, does not comply with the Contract in any material way.

5.2 If the Client rejects all or part of the Project under Condition 5.2 above, it shall serve a notice on the Consultant stating the reasons for such rejection.

5.3 Following receipt of a notice of rejection of the Services, the Consultant shall have 5 (five) working days (or such other period as the Parties may agree in writing) during which the Consultant shall correct the faults which caused the notice of rejection to be issued.

5.4 Without prejudice to the Client’s other rights under this Contract, if the Consultant fails to correct the faults which caused the notice of rejection to be issued to the reasonable satisfaction of the Client within 5 (five) working days (or such longer period as the Parties have agreed), the Client shall be entitled to terminate this Contract. 

6 CONSULTANT’S PERSONNEL AND SECURITY 

6.1. The Consultant shall make Key Personnel available for the purposes of the Project. 

6.2 If and when requested by the Client, the Consultant shall provide the Client with the names of the persons working on the project, this will be in writing and in the quote being specifying in each case the capacities in which they are involved and giving such other particulars, evidence of identity and other supporting evidence as may reasonably required. 

6.3 Where the Project is being carried out at Premises owned or occupied by the Client: a). the Consultant shall comply and shall ensure that its staff, subcontractors and agents comply with any rules or regulations applied by the Client in relation to safety and security at its premises; b) if the Client gives the Consultant notice that any person is not to be admitted to or is to be removed from its land or premises or is not to become involved in or is to be removed from involvement in the Project, the Consultant shall take all reasonable steps to comply with such notice and shall bear the cost of any such notice. The Consultant shall ensure that any person who is removed is replaced by someone of equivalent qualifications and experience.

6.4 If the Consultant employs anyone for the purposes of providing the Project, the Consultant shall not unlawfully discriminate within the meaning and scope of the provisions of any act of Parliament relating to discrimination in employment or professional practice. 

7 PAYMENT:

7.1 In consideration of the carrying out of the Project by the Consultant the Client shall pay the Consultant the Fees as set out in the quote.

7.2 The Consultant shall submit an invoice for the Project to the Client’s address for invoices given in the quote. The invoice shall contain the Order Number, a description of the part of the Project to which it refers and the applicable Fees.

7.3 The Consultant shall be entitled to be reimbursed its reasonable expenses actually and reasonably incurred in connection with the Project subject to production of such receipts and documentation as the Client reasonable requires. Expenses shall be reimbursable at the standard civil service rates which the consultant shall present within the order.

7.4 The Client shall pay the Consultant within 28 working days of receipt and agreement of invoices, submitted monthly in arrears, for work completed to the satisfaction of the Client.

7.5 In addition to the Price and on request the Client shall pay the Consultant a sum equivalent to any Value Added Tax chargeable in respect of the Project. Value Added Tax shall be shown as a separate item on the Consultant’s invoice.

7.6 The Consultant shall be entirely responsible for the payment of all and any income tax, national insurance contributions and any similar liabilities on any Fees earned under this Contract.

 

8. RECOVERY OF SUMS DUE:

8.1 If any sum is recoverable from or payable by the Consultant under the Contract, that sum may be deducted from any sum then due or which at a later date becomes due to the Consultant under the Contract or under any other agreement with the Client.

8.2 If the Client cancels or denies access to the consultant within a period of  two weeks the Client will be liable and will pay a cancellation fee of 45% of the work to be undertaken on the day or for period of cancellation. 

9. AUDIT:

9.1 The Consultant shall keep and maintain until two years after the Contract has been completed records to the satisfaction of the Client of all costs and expenditures connected with the Project which are reimbursable by the Client. This shall include records of the hours worked and costs incurred by the Consultant and the costs of any employees of the Consultant paid for by the Client. The Consultant shall on request afford the Client or any person reasonably specified by the Client access to those records. 

10. INTELLECTUAL PROPERTY:

10.1 The intellectual property rights (including the copyright) in any reports, documentation or materials remain the property of De'Leigh Consultancy Ltd. except where otherwise stated in the quote. This condition shall survive the termination of this Contract.:

10.2 Save where the Project uses documentation and materials supplied by the Client, the Consultant warrants that none of the documentation and materials used or created as part of the Project shall infringe any patent, trade mark, registered design, copyright or other rights in industrial property of any third party.

11. HEALTH AND SAFETY:

11.1 The Consultant shall notify the Client of any health and safety hazards that may arise in connection with the performance of this Contract.

11.2 Where the project is being carried out at Premises owned or occupied by the Client, the Client shall notify the Consultant of any health and safety hazards which may exist or arise at its premises and which may affect the Consultant. The Consultant shall draw these hazards to the attention of any of its employees, subcontractors or agents who may be affected by them and instruct such persons in connection with any necessary safety measures.

11.3 The client shall indemnify the Consultant when working on site or premises for the purpose of undertaking the contract. 

12. CONFIDENTIALITY:

12.1 The Consultant undertakes to comply and to procure that its employees comply with the requirements of confidentiality.

12.2 The Consultant undertakes to keep secret and not to disclose and to procure that its sub-contractors and agents keep secret and do not disclose any information of a confidential nature which it has obtained by reason of this Contract. Nothing in this clause applies to information that is already in the public domain or the possession of the Consultant other than by reason of breach of this clause.

12.3 The provisions of this Condition shall survive the termination of this Contract however that occurs. 

13. CONFLICTS OF INTEREST:

13.1 The Consultant shall disclose to the Client any actual or potential conflict of interest arising from the Project as soon as is reasonably practicable after becoming aware of the conflict. 

13.2 If the Parties are unable to resolve the conflict to the reasonable satisfaction of the Client, the Client shall be entitled to terminate the Contract with immediate effect. 

14. INDEMNITY AND INSURANCE:

14.1 Without prejudice to any rights or remedies of the Consultant the Client shall indemnify the Consultant against all actions, demands, losses, expenses and costs (including legal costs on a solicitor and client basis) which the Consultant may suffer or incur as a result of or in connection with any damage to property or any injury (whether fatal or otherwise) to any person which may result directly or indirectly from any negligence or breach of this Contract by the Client.

14.2 The Consultant (if an individual) warrants and represents that he is regarded by both the Inland Revenue and the Department of Works and Pensions as self-employed and accordingly shall indemnify the Client against any tax, national insurance contributions or similar liability which may arise in relation to this Contract.

14.3 The Consultant warrants that it has in place with a reputable insurance company a policy or policies of insurance relating to all matters that are the subject of indemnities and undertakings on the part of the Consultant contained in this Contract. In particular the Consultant warrants that the work done in relation to the Project is covered by a policy of professional indemnity insurance. At the request of the Client the Supplier shall produce the relevant policy of insurance together with evidence of payment of its latest premium. 

15. CHANGE CONTROL:

15.1 This Contract may not be varied or amended unless the variation or amendment is in writing and agreed by both the Client and the Consultant.

15.2 The price of any variation (if applicable) shall be the fair and reasonable price taking into account the market price available to the Client for similar work or services.

15.3 If any change is agreed to anything included on the quote the Client reserves the right to issue a replacement quote. These terms and conditions shall apply to any replacement quote in the same way as they apply to the original quote. 

16. ASSIGNMENT OR SUB-CONTRACTING:

16.1 The Consultant shall not assign or sub-contract any part of the Project without the written consent of the Client.

16.2 No sub-contracting of this Contract shall in any way relieve the Consultant of its obligations under the Contract.

16.3 Where the Consultant enters a sub-contract for the purpose of performing this Contract it shall ensure that the sub-contract has a term requiring the Consultant to pay the sub-contractor within 35 working of receipt of a valid invoice

17. RIGHTS OF THIRD PARTIES:

17.1 This Contract shall not create any rights which are enforceable by anyone other than the Parties. 

18. TERMINATION:

18.1 The Consultant shall notify the Client in writing immediately upon the occurrence of any of the following events: a) if a petition is presented for the Consultant's bankruptcy or a criminal bankruptcy order is made against the Consultant, or the Consultant makes any composition or arrangement with or for the benefit of creditors, or makes any conveyance or assignment for the benefit of creditors, or if an administrator is appointed to manage his affairs; b) (where the Consultant is a firm; or a number of persons acting together in any capacity) if any event in (a) or (c) of this Condition occurs in respect of any partner in the firm or any of those persons or a petition is presented for the Consultant to be wound up as an unregistered company; or c) where the Consultant is a company, if the company passes a resolution for winding-up or the court makes an administration order or a winding-up order, or the company makes a composition or arrangement with its creditors, or an administrative receiver, receiver or manager is appointed by a creditor or by the court, or possession is taken of any of its property under the terms of a floating charge.

18.2 The Client shall be entitled to terminate this Contract by notice to the Consultant with immediate effect if: a). any of the events described in Condition 18.1 occurs; or b). the Consultant has committed a material breach of this Contract which is not capable of remedy; or c). the Consultant has committed a material breach of this Contract which is capable of remedy but has failed to remedy such breach within thirty days of being required by the Client in writing to do so; or d). (where the Consultant is an individual), if he shall die or be adjudged incapable of managing his affairs within the meaning of Part VII of the Mental Health Act 1983.

18.3 The Client shall be entitled to terminate this Contract at any time by giving to the Consultant not less than thirty days' notice to that effect. 

19. NOTICES:

19.1 Any notice or other communication given under or pursuant to this Contract must be given in writing and must be delivered in person or sent by post. Communications must be sent to the address for communications given in the quote (which may be altered at any time by the altering Party giving the other Party 15 days notice of a changed address). Communications to the Client must be sent to the address given for the buyer contact in the quote which may or may not be the address for invoices.

19.2 A notice or communication shall be deemed to have been received 2 working days after posting in the case of first class delivery and 4 working days after posting in the case of second class delivery unless the receiving party proves otherwise. 

20. DISPUTES AND MEDIATION:

20.1 Before resorting to litigation, the Parties shall attempt in good faith to negotiate a settlement to any dispute between them arising out of or in connection with this Contract.

20.2 If the Parties are unable to resolve the dispute, either party may, at any time, refer the dispute to mediation by a neutral adviser or mediator.

20.3 If the Parties are unable to agree on a Mediator within 7 days of the request by one party to refer the dispute to mediation, they shall apply to the Centre for Dispute Resolution (“CEDR”) to appoint a Mediator.

20.4 The Parties shall seek to agree directions for how the mediation is conducted and, failing agreement, they shall seek directions from the Mediator.

20.5 If the Parties reach agreement on the resolution of their dispute the agreement shall be reduced to writing and shall be binding.

20.6 Both parties shall equally share the costs.

21. FORCE MAJOUR: 

21.1 Events are usually defined as certain acts, events or circumstances beyond the control of the parties, for example, natural disasters or the outbreak of hostilities. In such case this clause will typically excuses one or both parties from performance of the contract in some way following the occurrence of such events.

21.2 Its underlying principle is that on the occurrence of certain events which are outside a party's control, that party is excused from, or entitled to suspend performance of all or part of its obligations. That party will not be liable for its failure to perform the obligations, in accordance with the clause.

22. GOVERNING LAW

21.1 This Contract shall be governed by and construed in accordance with the law of England and Wales and shall be subject to the exclusive jurisdiction of the courts of England and Wales.

De'Leigh refers to De'Leigh OPUS Centre of Excellence.

Incorporated in England and Wales as a Private Limited Company: Registered Address Lock Keeper's Cottage Five Rise BD16 4DT. Reg: 6683019. VAT Reg: 181729684